Notice of Special General Meeting, Coopers Green Hall
NOTICE OF SPECIAL GENERAL MEETING
DATE: TUESDAY, AUGUST 19, 2025 at 5:00 P.M.
PLACE: COOPERS GREEN HALL (In-person)
AGENDA
- Call meeting to Order
- Determine that there is a quorum
- Approve agenda
- Approve minutes from the last Annual General Meeting held on June 24, 2025
- Approval of Licence to Occupy Coopers Green Hall
At the Annual General Meeting held on June 24, 2025, HBCA members approved the proposed Licence to Occupy Coopers Green Hall (LTO), subject to it being amended to include the unilateral right to terminate the agreement by the HBCA. Three members of the HBCA board subsequently met with the SCRD staff who are responsible for the agreement to request that this amendment be added, but the staff members stated that they could not do so without the approval of the SCRD Area Directors. Since the SCRD board does not meet in August, this would delay approval of the agreement until September or October. Moreover, sending it back to the SCRD board could jeopardize the entire agreement (this will be more fully discussed at this meeting).
The board then received an analysis of our risk exposure from our legal counsel, which will also be reviewed with members at the SGM.
Your board has considered this situation and has come to the decision that the HBCA should approve the final version of the proposed LTO agreement without the amendment adding the unilateral right to terminate it. The following resolution is therefore proposed for consideration and approval of the members at this meeting:
Be it RESOLVED, as an ordinary resolution of the members, that the amendment to the proposed Licence to Occupy Coopers Green Hall approved at the AGM, adding a clause to the agreement giving the HBCA the unilateral right to terminate the agreement, be rescinded, and that the Board Directors be authorized to execute the Licence to Occupy Coopers Green Hall as proposed by the SCRD.
- Adjournment